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Payroll / AP Coordinator
Job Code:2020-02-80-81-001
Location:Kansas City, MO
Sub-Department:Accounting
FT/PT Status:Full Time
Work Schedule:Mon-Fri 8 am - 5 pm. Core hours are 9am - 3 pm
  

Job Responsibilities:

This position is responsible for efficiently administering the CBC payroll operations and timely processing of all CBC accounts payable items (invoices, credits, payment runs, etc.). This position is also responsible for prompt, professional responses to employee and vendor inquiries

 Supervision Exercised:

This position does not supervise staff.

Supervision Received:

This position is under the general supervision of the Accounting Manager.

 Quality Statement:

Supports organizational quality efforts by accepting responsibility for:

 

  • Reporting any problems relating to the product, process and quality system.
  • Participating in the implementation of solutions to problems.

     

     

     

     

     

     

    • Exemplifies CBC’s Customer Service Mission and Core Values.

       

      Payroll

    • Collecting and verifying employee and timekeeping data.
    • Computing wages, deductions, commissions, benefits, etc.
    • Reviewing computed wages to ensure accuracy.
    • Uploading files to Payroll Processing service

 

  • Updating payroll information for promotions, transfers, terminations, and new hires.
  • Recording and maintaining employee records and payroll transactions.
  • Receiving and processing garnishments and support orders.
  • Answering questions and resolving issues regarding payroll.
  • Ensuring compliance with company policies, tax, and deduction laws.
  • Preparing payroll reports for management and auditing purposes.

     

    Accounts Payable

  • Reviewing and processing vendor invoices and ensuring timely payment.
  • Working with Purchasing to correct Purchase Order/Invoice discrepancies.
  • Preparing weekly Check/Electronic/Auto Debit payment runs.
  • Coordinating with CBC Corporate Credit Card holders the monthly collection of receipts and expense coding and importing the detail into the Accounting System.
  • Retrieving invoices from vendors’ portals and sending them to the Accounting System.
  • Preparing online payments with vendors as required.
  • Developing and maintaining Excel Spreadsheets for monthly A/P accruals, Prepaid Expenses, other journal entries, etc.
  • Monitoring the Accounts Payable email inbox and responding to vendor and internal CBC inquiries.
  • Reviewing vendor statements and proactively contacting vendors to correct discrepancies or past due balances.
  • Preparing supporting documentation for auditors as required.

     

     

     

     

     

     

  • Coordinate department mail distribution
  • Disburses petty cash
  • Makes recommendations to improve organizational processes.
  • Any related duties as assigned.


Job Qualifications:
Requirements:

Education:

Bachelor’s Degree in Accounting or equivalent preferred.

Experience:

Minimum of 3 years of experience in payroll and accounts payable or performing duties in a related area.



 Knowledge:

  • Working knowledge of federal, state and local payroll tax regulations.
  • Working knowledge of computerized Payroll/Timekeeping/Accounting systems – Workday, Kronos and Oracle preferred.
  • Working knowledge of Microsoft Office Suite.

Skills and Abilities:

  • Strong attention to detail in all work processes.
  • Ability to work independently with minimal supervision.
  • High level of interpersonal skills to handle a variety of complex issues and situations. Position requires demonstrated poise, tact and diplomacy in dealing with a variety of staff up to and including executive leadership.
  • Ability to communicate clearly and with authority, both in writing and verbally, to others in one-on-one or small group settings.
  • Ability to interact with individuals at all levels of the organization and customers in a helpful, courteous and friendly manner while demonstrating sensitivity to and respect for diverse populations.
  • Ability to work in a strong team environment.
  • Ability to plan and organize job tasks or resources in an efficient manner.
  • Ability to be responsive and available to management in order to address issues and concerns as they arise.
  • Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
  • Ability to use logic and reasoning to identify and analyze the strengths and weaknesses of alternative solutions, conclusions or approaches to problems within established policies and procedures.
  • Ability to identify complex problems in a timely manner, decipher information to develop and evaluate options and implement solutions.
  • Ability to keep strict confidentiality.

EOE/AA: Minorities/Females/Disabled/Vets